National Lung Cancer Roundtable

2026 ACS NLCRT Annual Meeting – Presenter and Lead Volunteers

The American Cancer Society National Lung Cancer Roundtable (ACS NLCRT) will convene its 2026 Annual Meeting on December 7-8, 2026, at the Loews Chicago Downtown, Chicago, IL If you have any questions, please contact the meeting planners at [email protected]. (REMINDER: ACS NLCRT Task Groups are meeting on Sunday, December 6th from 2:00 PM – 4:00 PM CT, if you are an active member of a task group, please plan to arrive Sunday, by 12:00 PM CT.)

Meeting Location

Loews Chicago Hotel, 455 North Park Drive, Chicago, IL, 60611

*A credit card is required at check-in for incidentals.

Schedule & Agenda

• Task Group In-Person Meetings Sunday, December 6th: 2:00pm – 4:00pm CST (Optional Reception 5:00-6:30pm, Steering Committee Dinner 7:00 - 9:00 pm CST off-site) 
• Monday, December 7th: 8:00am – 5:10pm CST (Optional Reception 5:15-6:45pm) 
• Tuesday, December 8th: 8:00am – 2:30pm CST 

Travel and Hotel

• As you register for the meeting via your personalized invite, you have the opportunity to book your flights and hotels through our registration platform, Cvent. Flights or hotel reservations booked outside of the Cvent platform cannot be reimbursed by the American Cancer Society.
  • Having trouble getting through registration or booking your flight? Reach out to ACS NLCRT staff at [email protected].
• Hotel Confirmation: Hotel confirmation numbers will be sent out in late October or early November after we submit a bulk report from the hotel.
• For urgent issues regarding your flight while traveling or beforehand, please contact BCD Travel:
  • Office Hours (Monday – Friday 8:00 AM – 6:00 PM ET): (866)578-7517 
  • Afterhours Emergency (additional fees apply): (866)578-7517 and reference ACS code 24PA when calling 
• Air Travel Reminder:  A Real ID is now required to board all domestic flights. If you do not have a Real ID, a valid passport can be used. 

Headshots and Bios

Please complete this speaker/moderator form by Friday, October 30th at 11:59pm ET. It includes a prompt where you can upload or link to your bio and headshot, and a space for a tentative title and abstract for your presentation, which will all be part of the meeting program. 

Speaker Agreements

Please submit completed Speaker Agreements

Speaker Guidelines

Presentation Guidelines

Presentation slides are due by Tuesday November 17, 2026. If you have any questions, please contact the ACS NLCRT staff team at [email protected].

• Please title your file as follows: Last name_First Name_Session_Date.
• All sources, including images, MUST be referenced. If using images you do not own or personally create, please assume that the image is copyrighted. You will need to purchase an image license to use the photo or you cannot use it in your presentation.
• We require a disclosure slide at the beginning of your slide deck stating any relevant disclosures. If you do not have anything to disclose, please still include a slide that states so. Disclosures should list any relevant personal or financial relationships including but not limited to affiliations, grants, research support, or other financial or material support.
• All PowerPoint presentations must be in a 16:9 (widescreen) format.
• Please use black Arial font. Use color for emphasis only and consider if those accent colors will be eligible throughout the room. Text should be at a minimum of 24 pt to ensure it’s readable for the audience.
• Avoid overloading your presentation with unnecessary images. JPG images are the preferred file format for inserted images.
• Avoid using slide animations or transitions.

Ground Transportation and Complimentary Lyft Pass

The meeting hotel is approximately 20-35 minutes from ORD by car, depending on traffic and time of day. We will provide you with a Lyft Pass to cover travel to and from your home airport, as well as between the Chicago O'Hare airport and the hotel. The Pass will cover up to six rides at $100 per ride.

The pass will be added directly to your Lyft account using your mobile number. To view and use your pass, you will follow the steps in the attached document. If you choose to use another form of transportation (cab, train, or Uber), the costs incurred can be reimbursed using the process outlined in the Volunteer Reimbursement Guide.

Dress Code

Business casual is recommended. Meeting rooms can sometimes be chilly, so we suggest bringing a light sweater or jacket. Comfortable shoes are encouraged, as there may be some walking between sessions and networking events.